Businesses evolve, technology advances, and yet… some of us are still clinging to practices that went out with floppy disks. You might not think this is a problem, but eventually, the future will catch up with your business, and if it is unable to compete, then that could be a problem.
That benign the case, here are seven things your business (probably) doesn’t need to do anymore:
1. Keeping Paper Files Like It’s 1985
Okay, so you might be used to printing off copies of every single contract or spreadsheet that comes your way, but do you really need to do that? Not only are paper files a waste of resources, and more expensive than digital files, but they are typically less secure too, because it’s a lot easier to leave an important piece of paper lying around than it is to leave digital files unprotected, right?
Say hello to ProScan Document Scanning, your new best friend. These folks can take your entire forest of paperwork and turn it into sleek, digital files you can access with a click. Think about it—no more digging through binders or yelling at the intern to “find that one invoice from 2017.” Plus, going paperless is eco-friendly, and it’s hard to argue with saving the planet while also making your life a million times easier.
2. Long, Soul-Crushing Meetings
You know those meetings that could’ve been an email? Yeah, stop doing those. If you’re gathering your entire team just to announce the new lunchroom coffee policy, you’re officially wasting everyone’s time. Keep it short, keep it sweet, or better yet, just send a Slack message.
Pro tip: If your meeting involves more slides than the local playground, rethink your strategy.
3. Printing Stuff Just to Sign It
Seriously, why are you still printing contracts, signing them, and then scanning them back in? It’s 2024, and e-signatures are the way forward. Platforms like DocuSign or Adobe Sign let you seal the deal without killing trees. Bonus: no more hunting for a working pen in the office supply closet.
4. Micromanaging Your Team
Hovering over your employees like a stressed-out helicopter parent? Not only is it annoying, but it’s also wildly unproductive. Empower your team to do their thing—trust me, they’ll thank you (and maybe stop muttering under their breath every time you walk by).
Instead of micromanaging, use tools like Asana or Trello to keep track of projects without hovering. Your team gets freedom, you get peace of mind—it’s a win-win.
5. Relying on Outdated Tech
Still using an ancient desktop that takes 20 minutes to boot up? Time to let it go. Invest in modern tools that actually make your workday smoother. Think cloud storage, collaborative platforms, and automation software that can handle repetitive tasks.
And for the love of productivity, stop using Internet Explorer—it’s not a browser; it’s a time machine to frustration.
6. Overloading Your Desk with Trinkets
I get it—your Funko Pop collection is impressive. But if your desk looks like a yard sale, it’s time for a Marie Kondo moment. Keep what sparks joy (like that motivational mug) and ditch the rest. A clutter-free desk equals a clutter-free mind—or so the minimalists keep telling us.
7. Chasing Trends Without a Plan
TikTok marketing? AI chatbots? The metaverse? Sure, they’re shiny, but jumping on every new trend without a strategy is like throwing spaghetti at the wall and hoping it sticks. Focus on what works for your business, and leave the bandwagon-jumping to your competitors.
Times change, and so should your business!
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